The preparer or translator should: Make the correction or note the omitted information or help the employee make the correction or note the omitted information. If employment authorization is granted in these cases, USCIS issues an Employment Authorization Document (EAD) as evidence of employment authorization. Department of Transportation | DriversLicense What Is an I-9? Who Needs to Fill Out an I-9? | Ask Gusto Acceptable documents that need to be re-verified: If an employee reveals that they do not have authorization to work or they have provided false documentation, their employment must be terminated. PDF Issuing Authorities for I-9 Documents - University of Central Florida The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. It is not the same as the drivers license number. The Driver Services Division is responsible for testing and issuing driver licenses as well as offering voter registration and issuance of driving records Change of Address If your residence address changes, even if you have not physically relocated, you are required by state law to notify the Department of Safety and Homeland Security within . The front of the card contains a photo, fingerprint, and signature of the rightful holder. Reverification is triggered by the document with the earlier end date. The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Affix your unexpired stamp/seal in the space provided. The Department encourages all eligible customers to conduct their driver license services online. Yes. You'll need a valid credit card to pay the renewal fee, plus you'll need a printer available to print out your 30-day temporary license. Can we stop doing this? If you think this might mean you, dont panic. A lock ( A locked padlock ) or https:// means you've safely connected to the .gov website. Get real-time analytics to HR & Payroll data. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. It indicates, "Click to perform a search". See our vetted tech & services alliances. A .gov website belongs to an official government organization in the United States. If youre creating an immigration compliance policy, here are the questions you want to answer: Paycor is not a legal, tax, benefit, accounting or investment advisor. (Ex: U.S. . The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. This provides a quick reference that the cardholder is a minor. E-Verify and Professional Employer Organizations (PEOs). If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). What do I put for issuing authority? Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. Leave Section 3 blank. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? A card that includes any of the following restrictions is not an acceptable List C document: 109-13, 119 Stat. VALID FOR WORK ONLY WITH INS AUTHORIZATION Most companies will have a paragraph in their handbook about immigration compliance, but this just isnt enough. What is my responsibility concerning the authenticity of document(s) presented to me? Do not backdate this field. Learn more about our product bundles, cost per employee, plans and pricing. Ensure the note is signed and dated. COVID-19: FMS Updates Related to COVID-19. It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . Be a Hero. The issuing authority varies, even among the same types of documents. If we experience continued problems reading your faxes, well let you know. The "Additional Information" space is for Form I-9 notes, such as: Employment authorization extension for Temporary Protected Status beneficiaries, etc. You should consult with legal counsel or the appropriate government agency before acting on this information or for any employment law matter. Beware: If your company has an honesty policy, it should be applied consistently. How often do you conduct internal audits? Who is the issuing authority of a social security card? Making copies and keeping them can help your case in the event of an ICE inspection. Streamline recruiting and hiring so you can quickly and effectively fill open positions, develop top talent, and retain your workforce. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. First Name of the Employer or Authorized Representative Enter your full legal first name. The document number is an 8 or 10 digit alphanumeric number found either on the back of the license or lower right hand corner (depending on the year of your license). The form should be used for all new hires and rehires. Tell us about your organization and what you want to accomplish and well recommend a custom solution. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). This article is published as guidance for our E-Verify clients, but may be generally useful for all employers who participate in E-Verify. For NAU use only. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. Review the issue date printed in the center of each visa and enter the visa number of the most recently issued visa. General Information - Florida Highway Safety and Motor Vehicles Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Section 1 of the I-9 must be completed by the employee on or before their first day of employment. You should ensure that all fields name, date of birth, Social Security number, etc. are completed. Both the size of fines and the number of inspections have risen fast in previous years. To do otherwise could be an unfair immigration-related employment practice. For more information, please visit our webpage on Driver License Services, Extensions, Waivers, and Covid-19 Information. The examples below illustrate properly completed, printed I-9s for commonly presented document types. A magnifying glass. 4 FORM I-9 FAQ 6/2016 Q: My employee's Employment Authorization Document (Form I-766) expired and the employee now wants to show me a driver's license (List B) and a Social Security card (List C). Specific I-9 documents can be issued to certain person categories. The employee's first day of employment (mm/dd/yyyy): (See instructions for exemptions) Signature of Employer or Authorized Representative . Eliminate large down payments and end-of-year surprises. When there are multiple errors, its best to complete a new form and attach it to the old copy. In some cases, a U.S. visa number contains one letter followed by seven numeric characters. Does this card need to be reverified? We help you stay updated on the latest payroll and tax regulations. This way, you wont need to worry about an ICE Notice of Inspection. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor The Cincinnati Bengals and Paycor announce stadium naming rights partnership, further strengthening their shared vision and commitment to the Cincinnati community. USCIS Form I-9 - United States Department of Justice Only if no other method is available should you fax the card to us. A decision is expected by the end of 2023. HR staff may list 'Driver's license' for the title space, the state motor vehicles agency for the issuing authority, the document number and the expiration date. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as Enter your expiration of commission date. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. Enter N/A if there is no expiration date. Document Number Enter the List C document or receipt document number. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . Internal audits are the best way to determine your liability and uncover errors. Any inconsistency could imply discrimination. Join us at our exclusive partner conference. See how our solutions help you reduce risk, save time, and simplify compliance management. The instructions state when an employee may use N/A or must use N/A. If an employee presents a U.S. passport card, Permanent Resident Card (Form I-551), or the Employment Authorization Document (Form I-766), you must copy the front and back of these cards. 2023 Paycor, Inc | Refer Paycor | Privacy Policy | 1-800-501-9462 | The payroll system you select is an important decision for your business. Review our. Your access of this information does not create an agency or other business relationship where one does not already exist. How can I add an electronic signature field to Form I-9? Issuing Authorities vary, even among the same types of documents. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. What is your policy for working with outside contractors? To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. The number consists of three letters followed by 10 numbers. Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. Is a confirmation receipt an acceptable receipt for a lost Employment Authorization Document (EAD) (Form I-766)? Official websites use .gov An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. [15] 4 Add the date the employee began. Stay up to date with the latest HR trends. Read these case studies to see why. Do not accept expired document(s). Unreadable Fax:Occasionally, I-9s sent by fax are unreadable because of their quality. Do not complete. The permit is valid for up to one year from the date of issue and must be accompanied by a valid United States driver license at all times. Enter the document type (name), document number and document expiration date. Is everyone aware that there is zero tolerance for the employment of individuals who cannot comply with work authorization rules. Additional documentation that certain non-immigrant employees may present. Citizenship and Immigration Services website, arent required to review employees identity and authorization documentation in person, Turn Manufacturing Frontline Workers Into Leaders, Questions to Ask Before Purchasing a New Payroll System, Employers must not knowingly hire undocumented workers or continue to employ them after learning of their undocumented status, Employers must verify employment eligibility through Form I-9. If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. similarly all state has a Office from where ur passport gets printed after a clear Rep. Title of Employer or Authorized Representative Enter your title, position or role with your business or organization. Verify I-9 LLC (Verifyi9) is an E-Verify Employer Agent, Remote Form I-9 Verifier, Form I-9 Auditor and Consultant. TOP 9 what is the issuing authority on a driver's license BEST and NEWEST If you are using the computer, select the issuing authority form the drop-down menu. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Some List A documents (or acceptable document receipt) are combination of documents that must be presented together to be considered a List A document, such as a foreign passport together with Form I-94 containing an endorsement of the aliens nonimmigrant status. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Full Name of List A Documents and List A Documents Abbreviations: List B Documents establish identity (only accept documents that bear a photograph because NAU participates in E-Verify). Pay employees from any location and never worry about tax compliance. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. Identification Card . What is the issuing authority of an ID? Section 2 List. Maximize training and development with personalized content. Form I-9 regulations allow employers to choose whether to keep copies of documents employees submit to complete their Form I-9. Looking for U.S. government information and services? Learner's Permits & Driver's Licenses Overview - Licenses, Permits, & IDs Most drivers must obtain a commercial driver's license (CDL) through their home State (it is illegal to have a license from more than one State). Women who experienced belittling at work are now stepping up to fight microaggressions. You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9. A vertical driver's license or identification card will be issued to anyone under age 21. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. On-campus employment is authorized until the completion of the student's course of study. info) is a Landkreis (district) in the west of Bavaria, Germany with a population of 95,000. Who is in charge of your Form I-9 Retention Policy? Submit the new hire for verification at that time. Common Issues and Problems Verifyi9 Q&A: Expired List B documents temporarily okay for Form I-9 4.0 Completing Section 2 of Form I-9 | USCIS If you are using the computer, select the issuing authority form the drop-down menu. 1. Beginning May 7, 2025, a Real ID-compliant driver's license, permit, or identification card will be required to board commercial airplanes or enter certain federal facilities. Employment Eligibility Document Title. If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. This verification confirms an employee's eligibility to work in the United States. You did not accept any documents that are photocopied, faxed, emailed or loaded from a smartphone. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. Then the Warning message #2 will appear letting you know that you must print Section 2. I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. o Enter the new preparer and/or translator information (and indicate for corrections). You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. If not a U.S. citizen, applicant must legally be in permanent status in the United States and domiciled in Alabama. Eliminate the stress of ACA filing with streamlined reporting. Both documents should be treated as a group; reverification should not be completed each time one of the documents in the group expires. To protect your privacy, please do not include any personal information in your feedback. Document Title Enter the title of the List A document or receipt in this field. Employers in the United States and other U.S. territories may use the Spanish version as a translation guide for Spanish-speaking employees, but the English version must be completed and retained in the employers records. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. This tends to come up only with New York driver's licenses, so I am going answer assuming you are in New York. It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Online Driver's License Renewal You can renew your license online by accessing the Alabama Online Driver License Issuance page through the Alabama Law Enforcement Agency website. The Department of Homeland Security (DHS) has issued a temporary policy to allow employers to accept expired List B documents when completing the Form I-9 beginning May 1. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? An employee may have several U.S. visas in his or her passport. If the List B and List C document are acceptable, then do not ask for a List A document. The penalties for I-9 violations have recently increased. Any missing information could result in a violation. One document matches the name entered in Section 1. Verify I-9 LLC. By continuing to use this site, you are accepting our use of cookies. The good news is, HR teams arent expected to be detectives. We use almost every bit of information from the form to complete the verification. A receipt for a new Social Security card is an acceptable document, but the new card must be shown within 90 days, Fill in document title and number, issuing authority and expiration date in List A or Lists B and C, Certify examination of document(s) with signature, name of company rep and company information, Failure to complete List A or Lists B and C, Failure of company representative to sign Section 2, Failure to complete and sign form by 3 days after first day of employment, Over-documentation (e.g., completing List C despite a satisfactory List A). PDF Tips for Entering Driver's Licenses and ID Cards in E-Verify What Does Issuing Authority Mean On A Job Application Driver's license or ID card issued by a State or outlying possession of the United States provided it contains a photograph or information such as name, date of birth, gender, height, eye color, and address 9. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. The form must be accompanied by acceptable supporting I-9 documents. Document Number For Drivers License I9For candidates submitted in BRC List B Documents Issuing Authority Driver's License Learner's Permit . Control costs and mitigate risk with accurate timekeeping. If you enter document information in List C column, you must enter document information in the List B column as well. Issuing authority refers to any government agency or office that has the . Employees needing assistance to correct or enter omitted information in Section 1 can have a preparer and/or translator help with the correction or omitted information. $66.25 to purchase class "A" license. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Documents Need For I-9 Job Verification- US Birth Certificate DVS Home - New Driver's License and ID Card Designs - Minnesota Who is an issuing authority? Telephone number and email address fields are optional. Manage all employee tasks and documents in one place. Can I accept the document with the different name? *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Initially a short-term measure, this change has since been extended through the end of July 2023. XII. List of Sample Documents | Office of Human Resources Secure .gov websites use HTTPS Please contact your campus HR office for assistance in completing the form. When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. Frequently spotted errors in the first section of the I-9 include: Section 2 is the employers responsibility. Employers should attach a signed and dated explanation of the corrective action taken. I-9 documents must be obtained from the relevant issuing body. Hire skilled nurses and manage PBJ reporting. For a hard copy form, it is important to know the full name of the List C document so that you enter the correct List C document abbreviations (see list on page 8). Who is in charge of immigration compliance? By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. Can We Currently Accept Expired Documents for the I-9? If the preparer and/or translator who helped with a correction or noted omitted information completed the preparer and/or translator certification block when the employee initially completed the Form I-9, he or she should not complete the certification block again. The document is not acceptable if it has already expired. Paycor delivers deep product functionality, standard integrations, and certified expertise in sales and service to meet the needs of the industries and organizations we serve. Who is the issuing authority for drivers license - idkuu.com My new employee presented two documents to complete Form I-9, each containing a different last name. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. issuing authority and expiration date in the Additional Information Field of Section 2 of the Form I-9, and then initial . Document Number Enter the List A document or receipt document number. Drivers Age 75 or Older. Forms I-9 should be retained for all current employees. What is issuing authority in a passport? What should I write in it Is an unsigned Social Security card valid? For more information click, USCIS Instructions for Form I-9. Issuing Authority Enter the issuing authority of the List A document or receipt. Official websites use .gov No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. Employers may choose to scan and upload the original, signed forms to retain them electronically. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). Verifies that and employee is authorized to work in the United States. Employers may not specify what documents an employee must submit. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. It is located in the south of Middle Franconia, 50 kilometres south of Nuremberg. Form I-797C, Notice of Action, which is mailed to the employee by USCIS is an acceptable receipt to acknowledge that an application for a replacement EAD has been submitted.